Freelancer management systems, designed for larger organisations, typically come with the following features:
Searchable Directory with rich freelancer profiles
As a hiring manager in a large organisation that possibly engages thousands of freelancers, it is crucial to be able to search for a freelancer that meets your requirements.
Every organisation's onboarding process is slightly different. Your FMS should be able to provide an onboarding process that meets your requirements.
It is important to note that whilst an FMS should provide basic project management functionality, it is not a replacement for a dedicated project management tool like, for example, Jira.
However, to be able to provide meaningful freelancer ratings and accurate management information, an FMS should be able to 'hang everything' off a project.
Messaging and file-sharing
Messaging and file-sharing once a freelancer has been hired is a given. But as a hiring manager in a large organisation, being able to message and exchange files with a freelancer before you hire them for a project is a time-efficient way to conduct preliminary interviewing or screening.
Ratings and reviews
Being able to see how your peers rate a freelancer helps de-risk making your first hire.
Talent pools allow you to group and share similar freelancers. For example, you could create a talent pool for 'approved Java developers in London'. Being able to call upon a small cohort of pre-qualified freelancers for regular, repeat projects is a huge time-saver.
As mentioned, paying lots of new or one-off invoices can place an uneconomical burden on an organisation's finance team. An FMS can provide a simple, time-saving method of paying your freelancers.
Spend vs Budget financial reporting is probably the most sought-after. But an FMS can provide a variety of detailed management reports, including:
- Spend by department
- Spend by project
- Spend by hiring manager
- IR35 and other regulatory risks
- Quality (Rating reports)
3rd Party Integrations
As a large organisation, it's very likely you'll be running other enterprise software for example, CRM or ERP software. An FMS should have the capability to integrate with 3rd party applications, for example to share spend or budget data.